Privacy and cookies policy

The British Acupuncture Accreditation Board (BAAB) is committed to good governance and transparency. This policy sets out what we do with your information when we collect it, why we collect it and how we dispose of it. This policy is in accordance with the Data Protection Act 2018.

Our Data protection Registration number is ZA381632

Your Rights

If we have collected any of your personal data, then you have a number of rights. These are:

  • To have confirmation of what data we hold on you and what we do with that data
  • To have a copy of the data we hold provided to you free of charge
  • The right to correct the information we hold on you if it is factually incorrect
  • The right to object to us using your information
  • Under certain circumstances you have the right to have your data erased and to tell BAC to cease further dissemination of your data to third parties
  • You also have the right for your data to be transferred to another organisation in an electronic format

You are entitled to request a copy of the personal data we hold about you and you have the right under the General Data Protection Regulation and Data Protection Act 2018 to control how we use your data, by asking us to delete it or limit how we use it.

The Data we hold and what we do with the data

EMPLOYEES

What data do we collect?     

We collect the data we need to verify who you say you are, to confirm the qualifications you have on your CV are correct and collect all the information we require to register you for payroll, taxation and pension arrangements and to pay you your salary. We will also keep records of your contractual arrangements and any other employment documents that we are required to keep or need for us to comply with employment legislation

Do we share your data with anyone outside of BAAB?

We outsource our payroll to a third party. They will have access to your name, National Insurance Number, your tax code and salary and pension arrangements. They need this to pay you and to make sure your tax and pension payments are made correctly. We also share your name and bank account details with our bank, so they can transfer money to your bank account. Finally, we share your name and other basic information with NEST, our pension provider, so they can set up your pension account and contact you

What is the legal basis for keeping my data?

We keep your data to comply with employment legislation and to make sure that we can pay you

What would happen if I refused to give you this data?

In this case we would not be able to comply with employment legislation or pay you. This means we would not be able to employ you.

Who has access to my records?

Once you have been employed, only the lead accreditation officer and Chair of the Board will have full access to your records.

How long will my records be kept for once I leave BAAB?

6 years

SITE VISITORS

What data do we collect?     

We collect the data we need to verify who you say you are, to confirm the qualifications you have on your CV are correct and collect all the information we require to register you for payment.

Do we share your data with anyone outside of BAAB?

We share your name and brief biography with the course providers you will be inspecting and with our bank so they can transfer money to your bank.

What is the legal basis for keeping my data?

We keep your data to comply with contractual needs and to make sure that we can pay you

What would happen if I refused to give you this data?

In this case we would not be able to use your services

Who has access to my records?

Only BAAB employees have access to your records.

How long will my records be kept for once I leave BAAB?

1 year

DIRECTORS AND COMMITTEE MEMBERS

What data do we collect?     

We collect your name, title and your CV. In the case of Directors, any other information required by Companies House. Your CV is considered when committee members consider your appointment to a committee.

Do we share your data with anyone outside of BAAB?      

Director’s information is shared with Companies House and in some cases, listed as a signatory with the BAAB bank. We share with your permission your name, picture and brief biography on our website.

What is the legal basis for keeping my data?

To comply with company law and to contact you for the purposes of committee meetings and to keep you informed of developments that are relevant to your membership of a committee.

What would happen if I refused to give you this data?

In this case we would not be able to use your services.

Who has access to my records?      

Basic information on Director’s is publicly available from Companies House, otherwise contact information is restricted to those BAAB staff who will need to contact you for the purposes of meetings or other agreed activities.

How long will my records be kept for once I leave BAAB?

1 year

COURSE PROVIDERS

What data do we collect?

We collect information on staff, senior managers and owners of the organisation.

Do we share your data with anyone outside of BAAB?      

No. The information is used within BAAB to ensure that accreditation requirements are met and maintained and for our records. We also send the information to the Site visitors who will be reviewing your organisation. Once your organisation is accredited or reviewed we list the Principal or Director of the organisation at the time of inspection on the review report.

What is the legal basis for keeping my data?

To comply with BAAB accreditation requirements

What would happen if I refused to give you this data?

In this case we would not be able to accredit your organisation

Who has access to my records?

BAAB staff and the site visitors reviewing your organisation

How long will my records be kept for once I am no longer involved in an accredited course?   

Any CV’s will be destroyed 6 months after you leave . Other information, such as student and staff names will be destroyed when the inspection is completed.

ENQUIRIES

What data do we collect?     

We collect your name, email address and if applicable your organisation details

Do we share your data with anyone outside of BAAB?

No

What would happen if I refused to give you this data?

We will not be able to contact you to discuss your enquiry

Who has access to my records?

BAAB staff who have the responsibility of following up on your enquiry

How long will my records be kept for once I withdraw my consent regarding accrediting my course?

We will contact you three times to follow up on any accreditation enquiries you have made but will remove your details from our enquiries list after six months

OUR GENERAL DETAILS

The data controller for this personal data is the British Acupuncture Accreditation Board. The Data Protection Officer is Petra Nannes. You can contact the Data Protection Office by email on This email address is being protected from spambots. You need JavaScript enabled to view it.

INFORMATION ABOUT YOUR USE OF THIS WEBSITE

This website may automatically collect anonymous information about your visits, such as your Internet service provider, your browser, how long you stay on the site and what pages you visit. None of this information can be linked to you and is used by us to monitor general use of the website and help improve the website by identifying which sections are most and least used.

For instance, if we know which sections are most often used and which are visited less often and for less time, we can make changes that will enable the website to better meet the needs of our diverse range of visitors.

For more information about how this information is collected using cookies and how you can restrict or block cookies, see our Cookies page

OTHER WEBSITES

If you transfer to another website from a link within the BAAB website, this privacy policy does not apply. We recommend you examine all privacy statements for all third party websites to understand their privacy procedures

Cookies page

To give you the best possible experience, this site uses cookies. Using baab.co.uk means you agree to our use of cookies.

Information about our cookies

What are cookies?

A cookie is a small amount of data sent to your computer or mobile phone from a website. This means the website can recognise your device (your computer or mobile phone) if you return to the same site. A cookie often includes a unique identifier, which is a randomly generated number. This is stored on your device's hard drive. Many cookies are automatically deleted after you finish using a website. Cookies are not programs and do not collect information from your device.

Cookies may come with or without an expiry date. Cookies without an expiry date exist until the browser is closed, while cookies with an expiry date may be stored by the device until the expiry date passes.

How we use cookies

We use cookies on this website to make your experience of using it faster and easier. We also use cookies (from Google Analytics) to find out how you use the website. These collect anonymous information about your visits, such as your internet provider, your browser, how long you stay on the site and what pages you visit. None of this information can be linked to you and is used by us only to help improve the website. For instance, if we know which sections are most often used and which are visited less often and for less time, we can make changes that will enable the website to better meet the needs of our diverse range of visitors.

You can restrict or block cookies set by this website but this may affect your experience on the website; parts of the site may not work or may not work properly.

How to manage your cookies

Cookies are sent to your browser (whether you use Internet Explorer, Google Chrome, Safari or any other browser) by a website and then stored in the cookies directory of your device.

To check and update your cookies settings, you will need to know what browser you are using and what version of it you have. You can usually find this out by opening the browser (just as if you were going to use the internet) and then clicking on 'Help' and then 'About'. This will give you information about the browser version you are using.

To find out how to allow, block, delete and manage the cookies on all standard web browsers, go to www.aboutcookies.org and select the browser and version you are using. You'll also find information about how to delete cookies from your computer. If you use a mobile phone to browse the website or other sites that use cookies, please refer to your handset manual for guidance.

For further information about cookies see www.allaboutcookies.org.

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